Jan 30, 2023  
2017-2018 ULM Student Policy Manual 
2017-2018 ULM Student Policy Manual [ARCHIVED CATALOG]

SGA Stage Policy

The Student Government Association Stage is located in the student section of the Grove. The stage is managed by the Student Government Association and must be reserved for use. The use of the student section of the Grove must also not conflict with an Athletic function. Use of the stage is considered setting up equipment on the stage, having a speaker/band on the stage, and/or using electricity run from the stage.

Portable stages or flat bed trucks may not be used in the Student Section of the grove.  Portable stages or flat bed trucks may be utilized in other areas of the grove with Athletic Foundation permission.

Recognized Student Organizations must have their event approved in the online group management system, in addition to reserving the stage through SGA.  A permit is required for all groups to utilize the stage and the student area of the grove and can be obtained from the Office of Student Life and Leadership.

The SGA stage may be reserved by contacting the Director of Student Life and Leadership at 318-342-5286 or filling out the form at ulmsga.com. The proposed date will be evaluated not only by availability of the stage and Grove but also by conflicting major university events.

Priority will be given to use by recognized university entities.

The stage’s fee structure for Recognized Student Organizations is the following: $100 for four hours, $200 for eight hours, etc. This fee must be paid prior to the event. Any additional needs, such as tables, chairs, lighting, clean-up, etc. will be at the expense of the hosting organization, and the area must be cleared and cleaned immediately following the end of the event. See Grove policies for hours of operation.

Non-university groups may rent the stage with appropriate insurance. Hiring ULM security is required. Non-university groups will be charged $500 per day for the stage, and the ULM Police charge $100 per officer (3 hour minimum) or $35 per hour for more than three hours. The ULM Grove policy must also be followed.

Once the fee has been paid, a permit will be issued to the group, which they need to have on hand during the event.

Use for philanthropic fundraisers may be considered for a waiver in fee but this is not guaranteed and will be determined on a case by case basis by the Student Government Association. If a waiver is granted, there must be printed and verbal recognition of SGA at the event as a sponsor. SGA may also choose to reduce the fee to that of a ULM RSO fee for a philanthropic event, judged on a case by case basis.

The hosting organization will be held responsible for the cost of repair to any damage incurred during their event.

Notice of a cancellation of a reservation must reach the scheduling office no later than 48 hours prior to the date of the event. Failure to comply with this procedure may result in forfeiture of fee (if applicable), loss of reservation privileges for the host group, or assessment of applicable charges.

All other event procedures and policies must be followed.