Jun 21, 2018  
2017-2018 ULM Student Policy Manual 
    
2017-2018 ULM Student Policy Manual

Office of Student Services (Student Conduct)


In observance of the mission, and goals of the university, the Office of Student Services (Student Conduct) is responsible for administering standards of student conduct. The primary purpose for the enforcement of standards of conduct is to maintain and strengthen the ethical climate and to promote integrity. Clearly articulated and consistently administered standards of conduct support behavioral expectations within an academic community. The enforcement of such standards should be accomplished in such a manner that protects the rights, health, and safety of members of the campus community so that educational goals may be pursued without undue interference. 

Any person wishing to initiate a complaint regarding any University of Louisiana Monroe (ULM) student or student organization, faculty member or administrative staff is encouraged to do so in writing or online (https://cm.maxient.com/reportingform.php?UnivofLouisianaMonroe) at as soon as possible following the incident. The complainant should include the following information, if available:

  1. Date of the incident
  2. Name(s) of the accused
  3. Description of the incident, including location
  4. Contact information of witnesses (names, addresses, and telephone numbers)
  5. Contact information of complaint ant (name, address, and telephone number)

Student disciplinary records are maintained in the Office of Student Services with respect to confidentiality of all privileged communications. 

Title IX incidents of sexual misconduct, dating violence, domestic violence, stalking, sexual assault, sexual harassment, non-consensual sexual contact, sexual exploitation, follow a different procedure and/or as defined in the university Sexual Misconduct Policy. Complaints may be submitted online or in person to Mrs. Treina Kimble, Title IX Coordinator, Library Suite 612, (318) 342-1004, landrum@ulm.edu.

Links to Report an Incident Online (Non-Emergency):

  • Incident Reporting Form (Student Complaints, Welfare Concern, Classroom Behavior, Cheating/Plagiarism) (https://cm.maxient.com/reportingform.php?UnivofLouisianaMonroe)
  • TITLE IXIncident Reporting Form/Sexual Misconduct Complaint (Dating Violence, Domestic Violence, Stalking, Sexual Assault, Sexual Harassment, Non-consensual Sexual Contact, Sexual Exploitation, Gender Equity) (https://cm.maxient.com/reportingform.php?UnivofLouisianaMonroe&layout_id=40)

For an emergency on campus, call the University Police Department at 318.342.5350 and for off campus # 911.

Conduct Hearing Procedure:

The Dean of Students or designee play a crucial role in the adjudication of student conduct matters. The student and/or student organizations are given the opportunity to have their cases heard.

Before the Hearing:

  • Read the Code of Student Conduct and if applicable, the Guide to Residence Hall Living, specifically the policies under review
  • Review the Hearing Procedures
  • Attend a pre-Hearing meeting with the Dean of Students or designee (encouraged)
  • Provide all of the information you would like to be considered in the case, including but not limited to your own account of the incident, witness statements and any other relevant information (e.g. photographs, phone/text records)

Scheduling of the Hearing:

  • A Dean of Student’s staff member will contact you via your student Warhawk email with a summons advising you to schedule your hearing. Please note that failure to respond to a summons by a staff member may result in a hearing without your involvement (absentia) and a charge violation of 5.03:33 - failure to answer a university summons or to appear for a disciplinary hearing. 

Who can attend the Hearing:

  • The hearing shall be open only to the appropriate administrators, complainant/victim, respondent/alleged offender, the charged student(s), and specified witnesses. 
  • The charged student and complainant are allowed to have an advisor or support person of their choosing present for the hearing process. Advisors (including attorneys) may only act in an advisory capacity and may not represent you or otherwise participate in the hearing. Dean of Students must be notified prior to the date of the hearing.
  • Individuals who have submitted statements and are confirmed as witnesses by the Dean of Students Office may receive a summons to participate in the hearing. Please note these individuals must be able to provide information directly related to the incident.

What happens during a Hearing?

  • Greetings and Introductions
  • Review of Information Received
  • Review of Case Information (e.g. Police Report, Complaint, Welfare Concern, Witness Statements) 
  • The Dean of Students or designee shall render a decision regarding the case (Determination of responsible or not responsible, and administering of sanctions - if applicable)
  • Closing

The Dean of Students or designee will rely upon oral and written information and use a preponderance of evidence standard to determine if the charged student is responsible or not responsible for each alleged violation. 

What happens after the Hearing?

  • Within three days, a copy of the hearing outcome letter will be sent to the charged student via student Warhawk email. If applicable, information regarding appeals will be outlined in the outcome letter.
  • The sanctions will commence following the hearing with the Dean of Students or designee, unless appealed.
  • The status of the student does not change during an appeal however, on campus living arrangements and other interim restrictions deemed necessary, may be imposed, until the appeal period/process has concluded.

Important Information:

Student Policy Manual:​

Related Policies:

Related Websites:

Physical Address: 

Office of Student Services
Student Center 239

201 Bayou Drive

Monroe, LA 71209

Tel: (318) 342-5230

Fax: (318) 342-3494

Email: studentservices@ulm.edu