Tuition, Fees, and Expenses

Student Account Services
(http://www.ulm.edu/controller/sas/)

Tuition and Fee Information

ULM students pay tuition per the number of semester hours scheduled, including courses taken for audit. Additional charges, such as laboratory, technology, and activity fees, housing, meals, and vehicle registration, will appear on the fee statement, if applicable. Any credits, such as scholarships and other types of financial aid, as well as prior tuition and fee payments, will also appear on the fee statement, ending with a net balance due. Payments may be made through Banner Self Service on the web at https://banner.ulm.edu/ or at La Capitol Federal Credit Union [#6 on Campus Map].

Students may pay fees at La Capitol Credit Union, located on Northeast Drive in University Commons II. For convenience, student fee payments may also be made on-line with a credit card, debit card or check. Credit Card payments for current tuition and fees will no longer be accepted over the phone or at La Cap Credit Union. 

TUITION - All students pay a general tuition based on total student credit hours of enrollment. Undergraduate students enrolled in more than six credit hours and graduate students enrolled in more than three credit hours and are classified as non-Louisiana residents under the regulations of the University of Louisiana System Board of Supervisors will pay out-of-state tuition in addition to general tuition. Courses enrolled for audit will be charged tuition the same as courses for academic credit.

BOARD ASSESSED FEES - In addition to a general tuition based on total student credit hours of enrollment, a student will pay a Building use fee, Academic enhancement fee, Academic Excellence fee, University Facilities fee, and an Operational fee.

UNIVERSITY ASSESSED FEES - Based on the number of hours enrolled, this charge includes the Registration service fee, Activity Center fee, Institutional effectiveness fee, ID Validation fee, Medical service fee, Student Health Services, Student Union Operations fee, Recreational fee, Auxiliary maintenance fee, Technology fee, Facilities Enhancement fee, energy surcharge fee and Faculty Retention and Recruitment fee.

STUDENT ASSESSED FEES - Based on the number of hours enrolled, this charge includes support of the Student Government Association, Athletic Facilities fee, Student activity enhancement fee, Student support fee, Student success fee, Student Publications, Student Union Renovations and Campus Activities Board.

TECHNOLOGY FEE - The Student Technology Fee shall be charged per credit hour for up to 20 credit hours per semester. This fee is dedicated to the acquisition, installation, maintenance, and intelligent use of state-of-the-art technology solely for the purpose of supporting and enhancing student life and learning.

ID FEE -All students, faculty and staff are required to obtain a permanent ULM identification card. A non-refundable validation fee will be charged each semester. Students who resign from the University are expected to keep their ID cards for use upon returning. A fee will be assessed for a replacement card.

EXPENSES

The University of Louisiana System Board of Supervisors may adjust tuition, fees and costs for dining plans and housing at any time without providing notice to students.

Summer 2024

Fall 2024 & Spring 2025 Fees

Discretionary Expenses

WARHAWK EXPRESS. Warhawk Express is a convenient way for students to make school related purchases without the need to carry cash. Warhawk Express is accepted at on-campus dining locations and concession outlets, the University Bookstore, athletic events, automated beverage and snack vending machines, laundry machines, and a growing list of off-campus merchants and other vendors.

WARHAWK EXPRESS is a pre-paid, stored value transaction program tied to the ULM ID card. Warhawk Express deposits can be made prior to the fee payment deadline or after the fee payment deadline, via Banner, the web-based student information and registration system or after the fee payment deadline at Student Account Services or La Capitol Federal Credit Union. Each time a purchase is made using the Warhawk Express card, the amount will be debited from the student’s Warhawk Express account and the remaining balance will be displayed at the register or on the receipt so the card-bearer will always know what their balance is.

Unlike Flex-Dollars for use only at any of Aramark’s retail dining facilities, Warhawk Express may be used anywhere Warhawk Express is accepted and balances carry over from semester to semester, as long as the student is enrolled. Cash withdrawals cannot be made from Warhawk Express accounts. All Warhawk Express refunds will be made at the end of the semester. Exceptions may be made for students who officially resign from the University. A $10 processing fee will be withheld from balances before a refund is processed. For reasons of security, Warhawk Express account cancellations must be made in person at the Warhawk ID Services Office in University Commons II, next to La Capitol Bank, on Northeast Drive. After the fee payment deadline, if a student wishes to add funds to their Warhawk Express account they may do so only if they do not owe a debt to the University. If a student awaiting financial aid wants to add funds to their Warhawk Express account and for any reason, a portion or all of the aid is not awarded, then the student’s Warhawk Express account will be frozen with funds no longer available until all debts are paid. Financial Aid proceeds will be applied to any outstanding balances and students will be charged for Warhawk Express monies used to this point.
 

Drop for Non-Payment Policy

All current and prior account balances must be paid in full by the fee deadline each semester or the student’s classes will be dropped (also housing assignments will be cancelled if applicable). Paid in full means the student’s account balance is zero or their memo and/or authorized aid is equal to or greater than their charges or the student has signed up for the University’s payment plan.
 

Other Expenses

BINDING FEE. Graduate students will pay the necessary fees to cover the costs of binding the thesis or dissertation through ProQuest.

DENTAL HYGIENE FEE. In addition to regular University fees, students in the Dental Hygiene program should expect to pay approximately $7,000 for textbooks, equipment, instruments, supplies, uniforms, fees and professional membership dues. Students will also be responsible for licensing examinations and fees at the national, regional and state level. The expenses are approximately $1,700. Clinic Supply Fee of $300 is paid each fall semester of professional program.

FIELD TRIP FEES. Certain courses require trips away from the campus. Specific fees for these courses will be announced at the beginning of the semester or summer term.

LIBRARY FINES. Fines for failure to return ULM Library materials including books, study room keys, and Interlibrary Loan (ILL) materials are to be paid at the La Capital Federal Credit Union on Northeast Drive, University Commons II. A form which indicates the amount of the fine must be obtained from the ULM Library Circulation Department; this form will be taken to the credit union where the fine will be paid. A receipt will be issued to the payee which must be returned to the ULM Library Circulation Department at which time the fine will be removed.

NURSING FEE. In addition to the regular University fees, students entering the School of Nursing Professional Program should expect to pay additional fees specific to the School.

TEXTBOOKS. The ULM Bookstore, conveniently located in Sandel Hall, is your best resource for textbooks and other course materials, as well as, everything else you need to excel in the classroom - notebooks, computer software and accessories, binders, paper, pens, pencils, highlighters, markers, scantrons, blue books, and calculators.  We also carry test preparation and study guides, reference books, and course-related supplies. Online ordering is available at www.ulm.edu/bookstore.  ULM has partnered with the Barnes & Noble Bookstore to offer the Warhawk Book Bundle.  Undergraduate students are automatically enrolled in the program at a cost of $25 per credit hour.  The book bundle is not available for graduate, nursing, pharmacy, or dual enrollment students at this time.  For more information on this program, visit https://ulm.edu/omc/warhawkbundle.html. 

TRAFFIC TICKETS. Fines for violations of the ULM Traffic and Parking Regulations are to be paid online through T2 ticketing system or at the La Capitol Federal Credit Union on Northeast Drive, University Commons II. For each citation not paid within ten calendar days after receiving the ticket (including Saturdays, Sundays, and holidays), a one-time $5 administrative fee will be charged. Fines for violations are listed in the current ULM Traffic and Parking Regulations. Copies of these regulations are available at the University Police Department.

ULM CREDIT EXAMINATION. Students who take a credit examination pay a fee of $10 per semester hour. 
 

Other Registration Fees

APPLICATION FEE - A non-refundable application fee shall be assessed each person making application for admission or readmission to ULM. A subsequent application fee will be required when a student’s enrollment is interrupted for any reason requiring a new application to the University.

ADDITIONAL COURSE FEES - In certain courses, special services, supplies or equipment may be used. Costs for these are not normally covered by fees, tuition or departmental operating budgets and, therefore, the cost is incurred by the student. These additional charges are listed in each semester’s class schedule.

ELECTRONIC FEE - A student pays a $30 per credit hour fee for each distance learning course (internet, telecourse, etc.) in which he enrolls.

INTERNATIONAL STUDENT SERVICES FEE - All international students will be charged a fee of $200 per semester.

LATE REGISTRATION FEE - Any student registering after the close of the regular registration period will be charged an additional late registration fee of $100.

MILITARY SCIENCE ACTIVITY FEE - Textbooks, equipment, and military uniforms are furnished without deposit; however, each cadet is assessed a $10 non-refundable activity fee to support cadet activities.

VEHICLE REGISTRATION FEE - Each student who uses a motor vehicle on the campus must register the vehicle with the University Police Department at the time of enrollment. Students will pay a $100 yearly vehicle use fee during the Fall Semester. If a vehicle is registered after the Fall Semester, the fee is pro-rated.

GRADUATION APPLICATION FEE-  Fee applied to each student when student applies for graduation.  This fee is $40 and will be charged to Banner account.  This fee is charged each time student applies to graduate. The fee is non-refundable. 

EXCESS WITHDRAWAL FEE – Students are allowed to drop three classes resulting in a “W” grade at no charge. Beginning with the fourth “W” grade students will be assessed a $50 excess withdrawal fee for each “W” acquired thereafter. 

Payment Plan Option

All students qualify for our online payment plan. For fall and spring terms, your total tuition and fees can be split into four equal payments that will automatically be drafted from a checking/savings account or debit/credit card beginning on the date of regular registration payment deadline. Summer fee bills (Full Term, Summer 1, and Summer 2 terms) will be split into five equal payments that will automatically be deducted bi-weekly beginning on the date of regular registration payment deadline. There is a $75.00 processing fee for this service. Returned payments will result in a $15 Returned Payment Fee. A charge of $30 will also be assessed for late payments. For more information please visit www.ulm.edu/controller/sas/.

NOTE: All fees stated in this section are subject to change without notice. All fees must be paid in full to finalize registration.
 

Refund Policies

Tuition and Fees Resignation Refund Policy - Fall and Spring

A student who resigns from the University by withdrawing from all full-term 16-week courses under the conditions listed below may receive a partial reduction of regular tuition, out-of-state tuition and student activity fees. 

1. A 100% refund will be issued when a student completes resignation on or before the end date and time of late registration which is also referred to as final payment deadline.  Dates differ by semester and can be found on the published University Calendar.
2. A 90% refund will be issued when a student completes their resignation after the last day of late registration (per University calendar dates) after the final payment deadline per University Calendar through the eighth (8^th) day of classes in a regular 16-week semester.
3. A 50% refund will be issued when a student completes their resignation during the period of the ninth (9^th) day through 11:30 am on the fourteenth (14^th) day of classes in a regular 16-week semester. 

Students resigning with disciplinary action pending or those suspended for disciplinary reasons are not eligible for refunds.

Students who drop a class but are not resigning from the University has until the final payment deadline to receive 100% refund.  This is the only refund available.

Students registered in Part of Term courses have until the end date and time of late registration, which is also referred to as final payment deadline to withdraw from the class to receive a 100% refund.  No other refund is applicable for Part of Term courses.

Refunds are applied to any existing indebtedness to the University prior to disbursement to a student.

Tuition and Fees Refund Policy – Summer

A student who drops from classes from any part of the Summer term will be given a 100% refund through the last day to drop/add with no “W” deadline. No further refunds for resignations are applicable. Students resigning with disciplinary action pending or those suspended for disciplinary reasons are not eligible for refunds.

Refunds will be applied to any existing indebtedness to the University prior to disbursement to a student.

Tuition and Fee Appeal Procedure

If a student would like to appeal tuition and fees for any given semester, they must write a letter to the attention of the Tuition and Fee Appeals Committee. This letter should include the reason for consideration (illness, medical emergency, etc.) and include any and all documentation that will help to better understand the student’s situation (medical documentation, etc.). Each appeal also must include a valid e-mail address and contact phone number.

The letter and supporting documents must be presented to Student Account Services in Coenen Hall. The letter and supporting documents can also be mailed or e-mailed to:

The University of Louisiana at Monroe
ATTN: Student Account Services
700 University Ave.
Monroe, LA 71209

E-mail: sas@ulm.edu

The committee is generally comprised of one representative from each of the following areas: Recruitment and Admissions, Financial Aid, Registrar (ex-officio), Student Account Services, Warhawk ID Services (WIDS), and Housing.

Students will be informed of the decision on the appeal by an e-mail sent to the address indicated on the appeal.

Full Policy & Application can be found at:

https://webservices.ulm.edu/policies/download-policy/311

https://www.ulm.edu/controller/documents/sas/appealapplication.pdf

Return of Title IV Funds Policy

Students that receive Title IV Financial Aid will be subject to the Return of Title IV Funds Policy if the student withdraws before completing 60% of the semester in which the student was disbursed Title-IV Aid.

The Return of Title IV Funds calculates the student’s percentage of earned aid by using the following formula:

The pro-rata percentage of earned aid =number of calendar days attended /number of calendar days in the enrollment period.

The number of calendar days attended is calculated by counting from the first day of the semester to the students official withdrawal date. The number of calendar days in the semester is calculated by counting from the first calendar day of the semester/summer session to the last calendar day of the semester/summer session. Weekends and holidays (excluding Mardi Gras and Spring Break) are included in the number of calendar days.

Note: Those students who stop attending classes and do not officially resign from the University will also be subject to this policy. All professors involved will be contacted to verify the last date of class attendance.

Student Debt Information

A student may be dropped from University enrollment for non-payment of fees and/or other debts when due or when a check offered by the student in satisfaction of an obligation to the University is not honored by the bank on which it was drawn. The Controller’s Office will notify the student of the delinquency by mail or email. The student is responsible for informing the Registrar of any change of mailing address and non-university assigned e-mail address from that given at registration.

Service and delinquent payment charges will be levied as follows:

Delinquent student debts and federal student loans are assigned to the ULM Collections Department. However, if it becomes necessary to refer debts to an outside collection agency, the debt will be turned over to the attorney general’s office and will incur additional fees payable by the student.

Please refer to the University of Louisiana System’s Student with Debt policy for more information. https://www.ulsystem.edu/wp-content/uploads/2024/10/FB-IV.3-Students-with-Debt-Policy-updated-2024-final.pdf

Veterans Administration Tuition and Fees Policy

The following individuals shall be charged a rate of tuition not to exceed the in-state rate for tuition and fees purposes:

• A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill – Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge or release from a period of active duty service of 90 days or more.
• Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge or release from a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three year period following discharge or release as described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.
• Anyone using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b)(9)) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal State of residence).
• Anyone using transferred Post-9/11 G.I. Bill benefits (38 U.S.C. § 3319) who lives in Louisiana while attending a school located in Louisiana (regardless of his/her formal state of residence) and the transferor is a member of the uniformed service who is serving on active duty.
• Anyone who qualifies for Military Tuition Assistance Program (TA). To comply with the Department of Defense policy of return of unearned funds, the University of Louisiana at Monroe will return a portion of the tuition the student did not earn when a student does not complete 60% of the semester. A prorated schedule will be used to determine the amount of unearned funds to be returned to the military service branch based on when the student stopped attending.  Military personnel track unearned funds and notify ULM personnel of the amount the student owes.  ULM updates to the student’s fee bill to reflect the military’s calculations.  ULM personnel will notify the student of any balance owed.  If a student stops attending due to a military obligation, ULM will help connect the student with appropriate personnel, such as Office of Financial Aid and Tuition and Fee Appeal Committee, to resolve any outstanding balances.
• The University of Louisiana at Monroe will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds because of the inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under Chapter 31 or 33.
• The University of Louisiana at Monroe will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds because of the inability to meet his or her financial obligations to the institution due to the delayed disbursement funding from VA under Chapter 31 or 33.
• The policy shall be read to be amended as necessary to be compliant with the requirements of 38 U.S.C. 3679(c) as amended.

Auxiliary Enterprises
(www.ulm.edu/auxiliary/)

ON-CAMPUS MEAL PLAN CONTRACT

All students living in on-campus housing and taking classes (WEB classes included) are required to contract for a meal plan. ON-CAMPUS MEAL PLAN CONTRACT 

Important: Students with apartment contracts for the academic year plus summer, and participating in internships, or clinical rotations are required to contract for a meal plan unless prior approval for an exemption is granted. Prior approval requests are due by May 20th and must be approved by the Executive Director of Auxiliary Enterprises.