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The undergraduate probation and suspension regulations listed below were adopted by the University of Louisiana System Board of Supervisors, effective at ULM with the Fall 1995 Semester. Administered by the Council of Academic Deans, these probation and suspension regulations are minimum standards which apply to all students except those enrolled in the professional programs of Nursing and Pharmacy. Refer to the catalog sections of the College of Health Sciences and College of Pharmacy for respective probation and suspension regulations.
ACADEMIC GOOD STANDING. Students who are enrolled or eligible to be enrolled are considered to be in good academic standings.
ACADEMIC PROBATION
Undergraduate students will be placed on academic probation whenever their cumulative grade point average (GPA) is below a 2.0. This condition exists when the cumulative quality points (QPTS) is less than twice the quality hours pursued (QHRS). Quality points are determined by multiplying the numeric course grade (A=4, B=-3, C=2, D=1, F or I=0) by the course’s credit hours (e.g., an A in a 3-cr. course produces 4 x 3 = 12 quality points). Cumulative quality points is the student’s total quality points. Quality hours pursued is the sum of the credit hours for all courses in which a grade of A, B, C, D, F, or I is received. Both QPTS and QHRS are printed on student’s transcript and semester final grade report (available only through Web Self Service).
- Once on academic probation, a student will remain on probation (as long as each semester or summer term GPA is at least 2.0) until a cumulative GPA of 2.0 or higher is achieved.
- Once a cumulative GPA of 2.0 or higher is achieved, a student will be placed in academic good standing.
- Transfer students may be admitted on probation pending the receipt of official transcripts (credentials) to determine academic status.
ACADEMIC SUSPENSION
Undergraduate students on academic probation will be suspended from the institution at the conclusion of any semester or summer term in which they fail to earn a GPA of at least 2.0. First-time freshmen will not be suspended prior to the completion of two terms of enrollment.
- Students suspended for the first time at the end of the spring semester may attend summer school without appeal. If these students raise their cumulative GPA to 2.0 or higher, they are placed in academic good standing and their suspension periods are lifted. They may then attend the fall semester without appeal. If they do not raise their cumulative GPA to 2.0 or higher in the summer term, the suspension for the fall semester is in effect. In this case, only one suspension is counted against the student.
- Students suspended for second or subsequent suspensions at the end of the spring semester may also attend summer school. To be readmitted to any semester other than the summer session, they must appeal.
- Universities in the System shall have one semester suspension, except for second or subsequent suspensions that shall be for one calendar year.
- An undergraduate student suspended from a System university may not enroll in another university within the System, but may enroll in a community college. To ensure minimal or no loss of credits upon return to the university, it is recommended that the student consult with his/her university advisor regarding the choice of courses to be taken at the community college. Credits earned under these conditions may be accepted for a degree at the suspending institution, provided grades of “C” or higher are earned in each of the courses to be transferred.
APPEAL OF ACADEMIC SUSPENSION
Students suspended for scholastic deficiency at the University of Louisiana at Monroe may appeal through their academic dean for immediate reinstatement. The appeal from academic suspension consists of a letter of appeal written by the student to the academic dean explaining any extenuating circumstances responsible for poor academic performance. Complete validating documentation to support the circumstances and to demonstrate that circumstances are now such that the student could reasonably be expected to do satisfactory academic work, should be submitted with the letter of appeal. Gaining readmission in this manner permits students to continue in the University, but it does not erase the “Academic Suspension” entered on their record.
Transfer students who have been suspended from other systems may appeal to enroll at System institutions during the academic suspension period only if they have a 2.0 cumulative average. Appeals may be granted or denied.
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