Alcohol Policy for ULM Sponsored Events and Checklist

Alcohol Policy for ULM Sponsored Events

A. University publications or student organizational publications may accept advertisements from alcohol companies or distributors in accordance with the “Guidelines for Campus Marketing of Beverage Alcohol.”

B. Alcoholic beverages may not be distributed free of charge, excluding ticketed events, by an alcohol company or distributor at any University event or under any other circumstances on campus. Any exceptions must be made by the Director of Student Life and Leadership and the Vice President of Student Affairs.

C. Anyone representing ULM off-campus or who reasonably could be construed as doing so (e.g. at conferences, seminars, competitions, performances, other activities/events) must behave legally and responsibly regarding the use of alcohol, abiding by the laws and policies of the states and/or institutions where they are visiting. Additionally, all students must adhere to ULM’s Student Code of Conduct, even when at an off-campus location.

D. The possession and consumption of alcoholic beverages in campus residence halls and apartments is not allowed.

E. Social events sponsored by student organizations must be registered with the Office of Student Life and Leadership.

F. Student organizations will assume complete responsibility for off-campus social events including the conduct of any and all participants attending the event. These events must be officially registered with the Office of Student Life  and Leadership.

G. Any student organization sponsoring a social event where alcoholic beverages will be present must comply with the following:

Both On- and Off-Campus Events:
 

1. The possession, use, and/or consumption of alcoholic beverages must be in compliance with any and all applicable laws of the state, parish, city, and University.
2. No alcoholic beverages may be purchased through an organization’s treasury, nor may the purchase of alcoholic beverages for members or guests be undertaken or coordinated by any member in the name of or on behalf of the organization.
3. No alcoholic beverages of bulk quantity or common sources (kegs, cases, jungle juice, etc.) may be purchased, accepted as a donation, or used under any circumstances. Providing a common source of any alcoholic beverage - be it beer, alcoholic punch, or an open bar - implies that it is provided by or on behalf of the organization, regardless of who actually purchased it. In addition, no alcohol may be served from common source containers on organization property or at organizational events. This provision also applies to third party vendors. In addition, no alcohol may be served from common source containers on organization property or at organizational events.
4. OPEN PARTIES where alcohol is present – meaning those with unrestricted access by non-members of the organization without specific invitation - are prohibited. Organization cannot “require” members to be present at an alcohol function.
5. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal “drinking age”).
6. No organization may co-sponsor or co-finance a function where alcohol is purchased by any of the host groups or organizations.
7. No member of an organization shall permit, tolerate, encourage, or participate in “drinking games.”
8. The event must be centered around a theme, not alcohol. Organizations are strongly advised to select themes which are considered in good taste and which are not considered to be insensitive to any group.
9. Alcoholic beverages cannot be provided as free awards.
10. Students who are inebriated will not be served alcoholic beverages at the event. University police, university officials, and bar tenders have the authority to turn away any guests that appear intoxicated.
11. Designated drivers are suggested for all social events where alcoholic beverages are present.
12. Signs or leaflets endorsing the use of alcohol or illegal substances are prohibited and shall not promote nor describe the availability of alcoholic beverages  (i.e., BYOB, BYOC, ALL YOU CAN DRINK, KEG BUST, etc.)
13. Events must end by 11 p.m. Sunday through Thursday, and events must end by 1:30 a.m. on Friday or Saturday. Any exceptions must be approved by the Director of Student Life and Leadership and the Vice President of Student Affairs.

On-Campus Events Only:
 

1. Proper identification (i.e., a driver’s license) is required to be shown and checked by University Police. The identification must stay on the person during the event. A means to distinguish those who can/cannot possess and consume alcohol must be implemented (wrist bands, stamps, etc.). These measures help to insure that only those of legal drinking age are served alcohol.
2. Non-alcoholic beverages (other than water) must be readily available and in sufficient quantities for members and their guests. The non-alcoholic beverages must be displayed in equal prominence along with the alcoholic beverages.
3. An ample supply of non-salty food must be provided at all events where alcohol is present and must be displayed in equal prominence along with the alcoholic beverages.
4. No cover charge (door charge/”walk-up charge”) may be imposed at social events where alcohol is present. Only members and invited guest with “pre-ticket”sales are authorized to attend.
5. Only licensed and insured third-party vendors may sell alcohol to participants at a social event; the organization is prohibited from such sales. A fair market value for the alcoholic beverage must be collected by the vendor for each individual drink served and the student organization is not allowed to subsidize the sale (one price for “all you can drink” is not allowed). Third-party vendors must not be associated with the sponsoring organizations(s) (i.e. the vendor cannot be related to a member of the sponsoring organization). Organizations whose national policies require members to sponsor activities utilizing BYOB (Bring Your Own Beverage) instead of licensed third-party vendors are advised to strictly adhere to that policy and its mandates.
6. The University requires organizations to hire a minimum of two uniformed police officers to supervise social events where alcoholic beverages are present. Organizations must complete a Request for Police Services Form from the University Police Department well in advance of the event. University Police will determine the final number of officers required, including but not limited to security needs inside of the event, parking, etc. Police (as well as Physical Plant workers) must be paid through university payroll, not cash or check.
7. Alcoholic beverage consumption must cease 45 minutes before the conclusion of the event.
8. No ice chests are allowed inside the university venues by members or guest of an organization.

ULM ALCOHOL EVENT POLICY CHECKLIST

For a student organization to allow alcohol at an event in a designated on-campus venue on the campus of the University of Louisiana at Monroe, the organization must complete the following checklist:
 

1. Set up a meeting with the Coordinator of Student Development at least three weeks prior to the scheduled major campus event (i.e. formals, balls, dances, etc.).
2. An approved outside vendor must be secured.
3. A copy of the vendor’s alcohol license to sell alcohol “off premises” (away from their primary business location) must be presented to the facilities coordinator and be placed on file in Student Life and Leadership (if it is not already) at least one week prior to the event.
4. Only certified Bar Tenders over the age 21 will be allowed to sell or distribute alcoholic beverages.
5. The organization must secure at least one police officer to verify legal age to consume alcohol and issue wristbands. University Police will determine the total number of officers needed to work the event. Officers must be paid via payroll voucher, not cash or check.
6. University Police will have wristbands for all individuals that are 21 years of age or older. UPD will need an estimated number of attendees.
7. The Student Organization must have a ULM faculty/staff representative or official alumni advisor present for the duration of the on-campus event.
8. Events must be submitted to and approved by Student Life and Leadership.
    

If this policy is not followed and completed in a timely manner, the event will be canceled. All other policies outlined in the student policy manual must be followed or the organization risks suspension.