Housing and Living Accommodations

Auxiliary Enterprises
www.ulm.edu/auxiliary/
 

Housing and Living Accommodations

Campus housing is under Auxiliary Enterprises www.ulm.edu/auxillary and the Department of Residential Life www.ulm.edu/reslife .

All housing application are available online at www.ulm.edu/reslife . First-time freshmen and new transfer students will receive the necessary information to access the online housing application after they have been accepted to the University. Continuing students will have access to the online application during the room sign-up period.

At the time of application a $200 non-refundable room reservation fee and a $100 pre-payment of the fall housing fee must accompany every housing application for first-time freshman and new transfer students. Current residents, who re-apply for the housing, will pay a $ 100 room reservation fee and a $200 pre-payment of the fall housing fee. An additional $200 pre-payment fee will be due from all students by May 1st or the first business day in May. Any student, who does not make the May 1st pre-payment deadline, will be moved from an assigned room to a waiting list. The room reservation fee and the pre-payment for the fall housing fee must be paid each subsequent year prior to a student receiving an assignment. Students residing in campus housing must abide by all university policies and procedures; the policies and procedures are outlined in the Student Handbook, and the Guide to Residence Hall Living. Both documents are located on the Residential Life website at https://www.ulm.edu/reslife/

ULM has an established cumulative GPA requirement for all students living in on-campus housing.

• All students residing in the following buildings, Madison Hall, Masur Hall, and Ouachita Hall must maintain at least a 2.0 cumulative GPA at all times. Preference will be given to those who have a 2.3 GPA.
• University Commons residents must maintain at least a 2.5 cumulative GPA at all times.
• University Suites and Bayou Village Apartments building 7 must maintain at least a 2.5 cumulative GPA at all times.
• Bayou Suites, the scholar’s hall, has a 3.3 cumulative GPA requirement for continuing students and a 3.5 cumulative GPA requirement for first time freshmen.
• The requirements for the Bayou Village Apartments, buildings 5 and 6 are the same as Bayou Suites.

Meal Plan

All students living in on-campus housing and taking classes (WEB classes included) are required to contract for a meal plan.  ON-CAMPUS MEAL PLAN CONTRACT  

Important: Students with apartment contracts for the academic year plus summer, and participating in internships, or clinical rotations are required to contract for a meal plan unless prior approval for an exemption is granted. Prior approval requests are due by May 20th and must be approved by the Executive Director of Auxiliary Enterprises.

Available Housing

Bayou Village Apartments: The apartments are one-bedroom/one bath, two-bedroom/two bath and four bedroom/two bath apartments. Each apartment is fully furnished including all kitchen appliances and a washer/dryer combination. The kitchen has plenty of counter space, cabinets and a pantry. Each apartment has its own HV/AC unit that is controlled within the apartment.

Residents may choose an academic year contract (Fall and Spring semesters) or an academic plus summer contract (August move-in to the end of Summer II in August). The apartments do not close during the winter break.

Bayou Suites and University Suites: These are inside corridor buildings with two private bedrooms and a shared bath. Bayou Suites is a Scholars Hall with a required 3.3 cumulative GPA for returning students and a 3.5 cumulative GPA for first time freshmen. Each bedroom has a ceiling fan, and each suite has an HV/AC unit that is controlled by the residents in the suite. The common area has a counter for small appliances, double cabinet above the counter and an area under the cabinet that will hold two dorm style refrigerators.

University Commons: This building has double occupancy rooms with a shared bathroom. Each room has a ceiling fan, and individual HV/AC units. Each resident has their own double door closet with mirrored doors.

Madison (male only) and Ouachita (female only): These residence halls have double occupancy suite style rooms with a bathroom between both rooms. Each room has individual HV/AC units. A laundry facility, and vending machines are centrally located for residents’ use.

Masur Hall: This residence hall is an all-female, gated entry exterior corridor building with double occupancy room suites and a shared bathroom. The HV/AC system is individually controlled in each room. Also on site is a community building that features a large screen TV, study areas, a computer lab, laundry facility, and vending machines.

Residential Life - Housing Rates: Please refer to our website at www.ulm.edu/reslife for the most up to date information and pricing.

Building Access: Bayou Suites, University Commons, University Suites, Ouachita Hall, and Bayou Village Apartments are interior corridor, controlled access buildings. Students assigned to these buildings will use their ID cards to access the buildings and are issued keys to their individual rooms. Madison Hall is an exterior corridor building with key access to each room. Masur Hall is an exterior corridor building with a gated entrance. The students assigned to Masur will use their ID card to enter the area and have key access to their room.

There is parking available at the buildings for the residents. University Commons, University Suite, Ouachita and Bayou Suites all have a controlled access parking area.

Mail: During the academic year mail is delivered to each building and the apartments. Packages sent by FedEx or UPS are delivered and signed for at the Residential Life Office located in University Suites. Residents are notified that they have a package and given available pick up times. Residents are required to provide identification before they will be issued the package.

Amenities

Amenities: Dish is the University cable TV provider and ULM computing center is the Internet provider. All of the rooms have 78 channels of SD/HD digital television programming. All rooms have high-speed Internet connections as well as access to the wireless system. Each residence hall and the suites have laundry facilities, vending machines for those late night snacks, study rooms and computer labs. The residence halls and suites have large screen TV’s in the community rooms. All utilities are included in the price of the room.

Resident Assistants: Each building has a Hall Director and each floor has a Resident Assistant (RA) who provides programs for the residents, keeps them informed about what is going on in the residence halls, apartments and other places on campus. They are “the go to” people.

Maintenance: Maintaining the buildings in optimum condition is important to us; therefore, a maintenance person is on call to respond to any and all maintenance issues. There is also a maintenance person to handle emergencies after normal business hours on weekends and holidays.

Graduate Student Housing

As a graduate student at ULM you are not limited in where you choose to live. You have multiple options ranging from traditional style residence halls, private bedroom suites or apartments. ULM has a total of three traditional style residence halls, one private bath/double occupancy building, two private bedroom/one bath suite style buildings and the Bayou Village apartment complex. For additional information please check our website at www.ulm.edu/reslife/

Housing Exemptions and Appeals

The University of Louisiana System Housing Policy, Section XX Parietal Rules states the following: “ALL UNMARRIED FULL-TIME UNDERGRADUATE STUDENTS ARE REQUIRED TO LIVE IN ON-CAMPUS RESIDENCE HALLS AS LONG AS SPACE IS AVAILABLE.” Students who believe they meet the criteria for an allowable exemption must complete and submit an Off-Campus Housing Request application along with a Memorandum of Understanding (MOU) and/or other required supporting documentation.

Applications Deadlines:

April 1st (Fall semester)

November 1st (Spring semester)

April 1st (Summer semesters)

Approval to live off campus must be granted from the Office of Auxiliary Enterprises BEFORE the student makes any binding arrangements to live off campus. Students are cautioned about entering into binding contracts, leases or rental agreements before exemption decisions have been made. Mandatory housing, meals and associated fees may still be assessed if a student moves prior to approval.

The University-endorsed allowable exemptions are:

1. Current students that will have earned 75 qualified hours prior to the beginning of the semester he/she is requesting to live off-campus. (Current enrolled hours are included)
2. If the student will be residing with a parent, immediate family member (grandparent, sister, brother), or legal guardian, in any of the following exempt parishes: Bienville, Caldwell, Catahoula, East Carroll, Franklin, Jackson, LaSalle, Lincoln, Madison, Morehouse, Ouachita, Richland, Tensas, Union, West Carroll, or Winn. Notarized letter required from parent if residing with someone other than the parent, copy of lease if renting or copy of homestead exemption if owned and current utility bill.
3. If the student is going to be residing in the same apartment/house with a brother or sister that has previously been given an exemption to live off campus.
4. If the student is going to be living in property OWNED by you, the student, in any exempt parish. Proof of ownership must be submitted along with a current utility bill.
5. If the student is married, divorced, or has a child. (documentation required)
6. If the student is classified as a veteran with at least 24 months active duty. (DD-214 Form must be submitted)
7. If the student suffers from a severe medical condition. (documentation required-ULM Medical Form) Note: Allergies are not generally considered to be a severe medical condition. 
8. If it appears the student will suffer significant financial hardship. Financial hardship is defined as extenuating circumstances that present a financial burden on a family; [ex. death of a primary provider, loss of employment (documentation required), natural disaster.] Living off-campus simply because it is less expensive or cheaper is not considered a “financial hardship”.
9. If the student has been out of high school for at least four (4) years.
10. If the student has an undergraduate degree or completed two (2) semesters at a Community/Junior College. (transcript required)
11. Transfer students accepted into professional programs.
12. Transfer students from a four-year institution, with at least 24 hours completed may reside off-campus.

Students who have been denied an exemption for off-campus living by the Office of Auxiliary Enterprises may appeal to the Housing Appeals Committee. Please note that decisions rendered by the Housing Appeals Committee will be final.

CAUTION: PLEASE READ BEFORE TAKING ACTION TO MOVE OFF-CAMPUS

Students are cautioned about entering into binding contracts, leases or rental agreements before exemption decisions have been made. Mandatory housing, meals and associated fees may still be assessed if a student moves prior to approval of their exemption request. Students and their parent/guardians are advised that neither a lack of awareness nor a failure to read or review any University or System Board policy provisions will cause any such policy to lose neither force nor effect. Students and legal guardians are responsible for adherence to all student policies and should follow the University’s established policies. Further, it is both a student’s and guardian’s responsibility to use reasonable care and promptness when examining all University polices. The above information also applies to students who are required to live on campus yet wait until very late to apply for campus housing.  ULM’s assignment process continues until the 14th day of class and should a bed become available, charges and fees as listed above may be applied to a student’s account.  Applying late is not an exemption to live on campus.

DEADLINE DATES (TO SUBMIT APPLICATION/REQUEST FOR OFF-CAMPUS HOUSING):

All applications should be submitted to the Office of Auxiliary Enterprises (Sandel Hall 387) on or before deadlines:

April 1st (Fall semester)

November 1st (Spring semester)

April 1st (Summer semesters)

Failure to adhere to the deadlines listed above may result in the Off-Campus application being rejected and/or denied for the requested semester.

Appeals will be heard by the Housing Appeals Committee when in session. The Housing Appeals Committee’s decision is final.

Housing Pre-Payment fees will be forfeited if exemption is granted after the designated deadline dates.

REQUEST TO MOVE OFF-CAMPUS PROCEDURES  

To provide for an efficient expedition of your application to live off campus, you should adhere to the following procedure:

STEP 1 START EARLY  Begin the process thirty (30) days prior, to the deadline for the semester the exemption will be effective. Application deadlines will be observed.

STEP 2 READ THE ON-LINE INFORMATION   Review the Off-Campus Housing Policy, allowable exemptions and other important information.

• DO NOT send others to conduct your business.
• DO NOT make any binding off-campus living arrangements before you are granted off-campus approval.

STEP 3 COMPLETE AN APPLICATION (Off Campus Housing Request Form) to seek off-campus approval or exemption. Attach supporting documents to the completed “Off-Campus Housing Request Form.”

Required Documentation:

a) OFF-CAMPUS HOUSING APPLICATION

b) MEMORANDUM OF UNDERSTANDING FORM  

c) NOTARY FORM (if applicable)

STEP 4 SUBMIT COMPLETED FORMS along with the supporting documentation to the Office of Auxiliary Enterprises.

• If you are claiming a medical exemption then you must have your doctor complete a ULM MEDICAL RECORDS FORM.

COMPLETED FORMS AND DOCUMENTATION must be mailed or delivered to the ULM Office of Auxiliary Enterprises, 700 University Avenue, Sandel Hall 387, Monroe LA 71209-5400. You may also email or fax to auxiliary@ulm.edu or 318-342-3505. When requesting forms by mail, please enclose a stamped, self-addressed, legal size envelope. Forms are available at website www.ulm.edu/reslife/exemption.html. 

The completed Off-Campus Housing Request form and required documentation will be accepted in the Office of Auxiliary Enterprises until the noted deadline(s). 

Failure to submit all of the required documentation and/or completed forms may result in the application being denied.

The Off Campus Exemption forms are located on the Residential Life website at www.ulm.edu/reslife/exemption.html and in the Office of Auxiliary Enterprises in Sandel Hall 387.

STEP 5 YOU WILL RECEIVE A RESPONSE VIA EMAIL in regard to whether you have been granted approval or have been denied.

You will be CLEARED TO REGISTER once your application has been approved.

Students who have been denied an exemption for off-campus living by the Office of Auxiliary Enterprises may appeal to the Housing Appeals Committee. Please note that decisions rendered by the Housing Appeals Committee will be final.

OFF CAMPUS RESIDENCY APPEALS

Applicants should review, fill out and submit only those forms requested for the allowable exemption.

Applicants seeking exemption to the University of Louisiana System’s mandatory on-campus housing requirement must meet any one (1) of the University’s allowable exemptions and perform the prescribed procedures before being considered for an appeal review.

Applicants will read and explicitly follow all steps prior to submitting their written appeal to the Office of Auxiliary Enterprises (Sandel Hall 387). All communication will be sent to the students campus email address. Students are responsible for contacting the Office of Auxiliary Enterprises in regard to the status of their appeal. 

APPEAL PROCEDURES:

1. Student may appeal in writing, to the Housing Appeals Committee within 3 business days, regarding the determination made by the Housing Officer in the Office of Auxiliary Enterprises.
2. Submit the appeal letter to the Office of Auxiliary Enterprises. The appeal will be reviewed when the Housing Appeals Committee is in session.
3. A determination will be made by the Housing Appeals Committee, based on the information received, and/or specifically the student’s appeal letter and supporting documentation.

UNIVERSITY POLICY STATEMENT REGARDING ALLERGIES

Allergies are not generally considered to be a severe medical condition. Residential Life staff will assist students by providing (when possible) compatible roommate/suite mate situations and special janitorial/maintenance assistance to assure a reasonably controlled environment. In addition, students may take the same special control measures in the residence hall as they would in an off-campus residence. Based on these precautions, the University does not grant off-campus exemptions for allergies. The Housing Appeals Committee has previously ruled that students should first notify the Housing Office of their condition. Residential Life will then set up a maintenance program to provide a reasonable environment. 

NOTE: The University reserves the right to amend this policy at any given time. Should HOUSING reach full capacity the university reserves the right to make exceptions accordingly.

ADDITIONAL INFORMATION: Please refer to the most current information in the following locations: (revised 2020)

ULM Student Handbook: https://ulm.edu/studenthandbook

ULM Residential Life Office: www.ulm.edu/reslife/

Office of Auxiliary Enterprise, Sandel Hall 387, (318) 342-5242