General Provisos for Student Groups/Organizations
- University publications or student organizational publications may accept advertisements from alcohol companies or distributors in accordance with the “Guidelines for Campus Marketing of Beverage Alcohol.”
- Alcoholic beverages may not be sold on campus by any alcohol company or distributor.
- Alcoholic beverages may not be distributed free of charge by an alcohol company or distributor at any University event or under any other circumstances on campus.
- The possession or consumption of alcohol is not permitted at athletic events, including varsity athletic events, club sports athletic events and intramural sports events.
- The possession or consumption of alcohol is not permitted during University sponsored trips.
- The possession and consumption of alcoholic beverages in campus residence halls and apartments is not allowed.
- Social events sponsored by student organizations must be registered with the Office of Student Life and Leadership.
- Any student organization sponsoring a social event where alcoholic beverages will be present must comply with the following:
- The possession, use, and/or consumption of alcoholic beverages must be in compliance with any and all applicable laws of the state, parish, city, and University.
- No alcoholic beverages may be purchased through an organization’s treasury, nor may the purchase of alcoholic beverages for members or guests be undertaken or coordinated by any member in the name of or on behalf of the organization.
- No alcoholic beverages of bulk quantity or common sources (kegs, cases, jungle juice, etc.) may be purchased, accepted as a donation, or used under any circumstances. Providing a common source of any alcoholic beverage - be it beer, alcoholic punch, or an open bar - implies that it is provided by or on behalf of the organization, regardless of who actually purchased it. In addition, no alcohol may be served from common source containers on organization property or at organizational events. This provision also applies to third party vendors. In addition, no alcohol may be served from common source containers on organization property or at organizational events. This provision also applies to third party vendors.
- OPEN PARTIES where alcohol is present – meaning those with unrestricted access by non-members of the organization without specific invitation - are prohibited. Organization cannot “require” members to be present at an alcohol function.
- No members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under legal “drinking age”).
- No organization may co-sponsor an event with an alcohol distributor, charitable organization or tavern (tavern defined as an establishment generating more than half of annual gross sales from alcohol) where alcohol is given away, sold or otherwise provided to those present.
- No organization may co-sponsor or co-finance a function where alcohol is purchased by any of the host groups or organizations.
- No member of an organization shall permit, tolerate, encourage, or participate in “drinking games.”
- Proper identification (i.e., a driver’s license) is required to be shown and checked by designated leaders of the organization. A means to distinguish those who can/cannot possess and consume alcohol must be implemented (wrist bands, stamps, etc.). These measures help to insure that only those of legal drinking age are served alcohol.
- Non-alcoholic beverages (other than water) must be readily available and in sufficient quantities for members and their guests. The non-alcoholic beverages must be displayed in equal prominence along with the alcoholic beverages.
- An ample supply of non-salty food must be provided at all events where alcohol is present and must be displayed in equal prominence along with the alcoholic beverages.
- The event must be centered around a theme, not alcohol. Organizations are strongly advised to select themes which are considered in good taste and which are not considered to be insensitive to any group.
- No cover charge (door charge/”walk-up charge”) may be imposed at social events where alcohol is present. Only members and invited guest with “pre-ticket” sales are authorized to attend.
- Only licensed and insured third-party vendors may sell alcohol to participants at a social event; the organization is prohibited from such sales.
a. A fair market value for the alcoholic beverage must be collected by the vendor for each individual drink served and the student organization is not allowed to subsidize the sale (one price for “all you can drink” is not allowed). Third-party vendors must not be associated with the sponsoring organizations(s). Organizations whose national policies require members to sponsor activities utilizing BYOB (Bring Your Own Beverage) instead of licensed third-party vendors are advised to strictly adhere to that policy and its mandates.
b. Alcoholic beverages cannot be provided as free awards.
c. The University requires organizations to hire a minimum of two uniformed police officers to supervise social events where alcoholic beverages are present. (An extra officer per 100 in attendance is required.) Organizations must complete a Request for Police Services Form from the University Police Department well in advance of the event.
d. Student organizations must ensure that an advisor is present for the duration of the event.
e. Alcoholic beverage consumption must cease 45 minutes before the conclusion of the event.
f. Designated drivers are required for all social events where alcoholic beverages are present.
g. Student organizations will assume complete responsibility for off-campus social events including the conduct of any and all participants attending the event.
h. Signs or leaflets endorsing the use of alcohol or illegal substances are prohibited and shall not promote nor describe the availability of alcoholic beverages (i.e., BYOB, BYOC, ALL YOU CAN DRINK, KEG BUST, etc.).
I. No ice chest are allowed inside the university venues by members or guest of an organization.